Job Description

Description: ESSENTIAL FUNCTIONS

Secretarial Support

• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
• Creates and maintains client/matter lists and communication lists.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
• Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.

Education and Experience

• High School Diploma required, Associate Degree preferred.
• Minimum of 2 to 3 years of litigation recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
• Experience working in a large law firm preferred.

Job Type: Full-time

Pay: $60,000.00 - $110,000.00 per year

Schedule:

• Day shift

Experience:

• Litigation Legal Secretary: 2 years (Required)
• Large Law Firm: 2 years (Required)

Work Location: On the road

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