Job Description

We are looking for a highly organized and responsible office assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other responsibilities include assisting office managers and executives with document preparation, organizing files, managing existing documents, and generally ensuring that the office remains organized, tidy, and runs smoothly.

**Job Duties and Qualifications:**

- Bilingual in English and Spanish

- Strong customer service skills for interacting with customers, vendors, and employees in person, over the phone, or via email

- Answer telephones, direct calls, and take accurate messages

- Operate office machines, including computers, copy machines, fax machines, printers, and scanners

- QuickBooks data entry: enter verified invoices and credit memos, create and maintain work orders, and accurately enter new customer information

- Create documents using Word and Excel

- Maintain and update filing systems in filing cabinets

- Manage inventory and submit lists of office supplies needed for ordering

- Perform other office duties as required

- Assist in obtaining pricing and delivery information on parts from vendors and placing orders as directed

The ideal candidate must be an effective multi-tasker, able to work diligently to maintain smooth office operations. Reliability and a strong work ethic are essential, as are excellent communication skills. Familiarity with office equipment, procedures, computers, QuickBooks, and Microsoft Office applications (Word, Excel, and Outlook) is also required.

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